贸易公司 Executive Assistant

薪资:$18 - $20

+1 647-372-0631

多伦多工作

$18 - $20

June 14, 2024

Organize and coordinate executive meetings, gather inputs from relevant internal and external stakeholders, prepare meeting materials and presentations, debrief the executive on pertinent information prior to the meetings Write, review, proofread, edit documents, reports, and correspondences Develop executive presentations, consolidate and generate reports, as required Respond and screen all inbound phone calls, emails, and visitors for the executive office Attend meetings, transcribe and distribute meeting minutes, and follow up on actions items to ensure deadlines are met Create and maintain organized recording keeping including paper and online filing systems Coordinate the management of a departmental budget, complete expense reports, reconcile invoices, and other related duties for the executive Manage business arrangements, travel plans, and reservations for the executive team.
Understand business expense challenges/guidelines and monitors them in relation to travel and other areas assigned Prioritize conflicting needs and correspondences of the executive team, mitigate issues expediently and follow through on projects to ensure successful completion Effectively manage workload by defining objectives and anticipating needs to maximize the Executive’s time.
Identify opportunities for improvements in process efficiencies.
Provide clerical support and administration to strategic project management, in a professional and confidential matter, including conducting research, handling information requests, and other clerical functions.
Assisting with the Executive personal tasks such as picking up lunch when Executives are busy with calls, booking doctors or other appointments and etc.

系统翻译:
组织和协调高管会议,收集相关内部和外部利益相关者的意见,准备会议材料和演示文稿,在会议前向高管汇报相关信息 撰写、审查、校对、编辑文件、报告和信件 制定高管演示文稿,整合和整理根据需要生成报告 回复和筛选行政办公室的所有来电、电子邮件和来访者 参加会议、转录和分发会议纪要,并跟进行动项目以确保按时完成 创建和维护有组织的记录保存,包括纸张和记录在线归档系统 协调部门预算的管理,完成费用报告,核对发票以及高管的其他相关职责 管理高管团队的业务安排、旅行计划和预订。
了解业务费用挑战/指南和监控优先考虑与差旅和其他分配领域相关的冲突需求和执行团队的通信,迅速缓解问题并跟进项目以确保成功完成通过定义目标和预测需求来有效管理工作量,以最大限度地利用执行人员的时间。
确定提高流程效率的机会。
以专业和保密的方式为战略项目管理提供文书支持和管理,包括进行研究、处理信息请求和其他文书职能。
协助执行人员执行个人任务,例如例如,当高管忙于打电话、预约医生或其他预约等时,去取午餐。
Post-secondary education plus 5-7 years of providing administrative support to senior management in a fast-paced corporate environment Demonstrate highly developed business acumen to focus on strategic practice management and critical thinking to anticipate internal and external client needs (e.g., independently anticipate the next step in a process, prompt the client, be resourceful and one step ahead).
Professionalism and exhibiting good judgment in representing the office of the executive.
Executive-level communication skills (oral, verbal, and written), with the ability to structure information clearly, concisely, and logically and deal tactfully with all levels of internal and external contacts.
Fluent in Mandarin would be a strong asset but not a requirement Demonstrate exceptional attention to detail with the ability to draw insights and provide a recommendation.
Ability to deal with highly confidential information, diplomacy, conciliation, and discretion are all vital in this role High proficiency in the use of computer applications including calendar management, word processing, spreadsheets and presentation software.
Demonstrates proficient organization, planning, scheduling and time management skills with the ability to multi-task, make decisions and prioritize work.
Good project management skills to coordinate and lead a variety of initiatives.
“Roll-up-my-sleeves” attitude and a demonstrated ability to be highly proactive Adaptable when faced with change, ambiguity, and competing priorities Demonstrate enthusiasm for continuous learning relevant to the role Willingness to work periodically beyond typical business hours.
Flexibility and willingness to travel as required

系统翻译:
高等教育加上 5-7 年在快节奏的企业环境中为高级管理层提供行政支持的经历 表现出高度发达的商业头脑,专注于战略实践管理和批判性思维,以预测内部和外部客户的需求(例如,独立预测客户的需求)流程中的下一步,提示客户,足智多谋,领先一步)。
在代表行政办公室时表现出专业精神并表现出良好的判断力。
高管级别的沟通技巧(口头、口头和书面) ,能够清晰、简洁、逻辑地组织信息,并巧妙地处理各个级别的内部和外部联系人。
流利的普通话将是一项强大的资产,但不是必需的。表现出对细节的特别关注,并具有绘图能力见解并提供建议。
处理高度机密信息的能力、外交、调解和自由裁量权对于该职位至关重要。熟练使用计算机应用程序,包括日历管理、文字处理、电子表格和演示软件。
展示出熟练的组织、计划、日程安排和时间管理技能,能够处理多项任务、做出决策和确定工作优先级。
良好的项目管理技能,可以协调和领导各种计划。
“汇总” “我的袖子”态度和表现出高度主动的能力 面对变化、模糊性和竞争优先事项时能够适应 表现出对与角色相关的持续学习的热情 愿意在典型工作时间之外定期工作。
灵活性和愿意根据需要出差

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