诊所 Administrative & Bookkeeping Coordinator

1. Administrative Duties Welcome clients and families with warmth, ensuring a positive first impression. Answer phones, respond to emails, and manage inquiries in a timely, professional manner. Schedule and manage appointments for therapists and clients, balancing needs and availability. Maintain organized electronic and paper filing systems for both clinical and operational documents . Prepare, proofread, and distribute clinic materials, reports, and correspondence. Coordinate occasional clinic events. Support therapists and leadership with operational tasks to ensure daily flow runs smoothly. 2. Bookkeeping & Financial Duties Record and reconcile daily transactions in accounting software (e.g., QuickBooks Online). Prepare and send invoices, process payments, and manage accounts receivable/payable. Monitor outstanding balances and follow up on overdue accounts with sensitivity and professionalism. Generate monthly financial reports for clinic leadership. Support budgeting, expense tracking, and basic financial forecasting.