创意公司 Sales Administrator

Order and Production Management: Prepare and issue formal purchase orders to our factories based on our customers orders and sales team approvals. Verify order quantities and item data against customer ITP’s and confirm compliance with our factory requirements. Coordinate with customers to request updates to orders and formally communicate such changes with our factories. Provide approved Purchase Invoices to our accounting team for order deposits. Quality and Sample Control: Maintain a sample tracker to monitor sample progress, notify customers of dispatch details such as delivery dates and tracking numbers, and provide required documentation for cross border shipments. Logistics Coordination: Monitor inventory levels and calculate replenishment schedules to prevent stock-outs. Enter customer orders into our IMS (Inventory Management System) accurately and in a timely manner. Generate and transmit ASN’s (Advanced Shipping Notices) through our EDI (Electronic Data Interchange) System. Prepare Shipping Labels for warehouse operations and validate ETD to ensure alignment with our customer requirements. Procurement and Administrative Processes: Place orders for customer-specific ancillary items (e.g., Product Stickers, etc.) Verify Proforma Invoices (PI’s) and coordinate payment processing. Request POD from shipping company and sending invoice to customer. Cross-Department Problem Solving & Support Assist warehouse staff in documenting quantity discrepancies in the fishbowl system during inventory intake, ensuring system data integrity. Systematically organize and maintain order-related documentation. Act as the team’s information hub by ensuring quick file retrieval, root cause identification, and solution support for Logistics, Accounting, and Sales.